Code of Conduct

 

CORE ORGANIZATIONAL VALUES

Values: Respect the dignity of each human being. Recognize and support the strength of every girl, those who were born girls, identify as girls, or would benefit from a pro-girl environment. Appreciate, embrace, and advance diversity. Drive for results anchored in accountability. Operate collaboratively. 

Vision: Empowered girls living in an equitable society.

Mission: To empower girls to believe in themselves and reach their full potential. We inspire all girls to be strong, smart, and bold through advocacy, education and programs.

WORKING STRONG, SMART AND BOLD AT GIRLS INC. OF DURHAM

Mindful of our respect for one another, our regard for the reputation of Girls Inc., our pride in our personal and professional standing, and our obligation to girls nationwide, it is expected that all Girls Inc. staff will:

  • Conduct personal and professional relationships with awareness that, by agreeing to participate in the fulfillment of the organization’s mission, we assume responsibility for the honour of the Girls Inc. community both internally and in the external world.
  • Recognize that within the organization each person takes part in a social contract that assumes the fair, responsive, straightforward, and courteous communication and behaviour that persons of good will and mutual trust may expect from one another.

We will accomplish the above as we encourage the next generation of young women to become responsible citizens who will effect positive change in their own communities and work environments.

EMPLOYMENT PRACTICES

At Girls Inc. of Durham, every staff member is treated with the utmost respect and integrity.  We as an organization embrace and value diversity and do not tolerate discrimination or harassment in any form.  We will always strive to meet the highest standard of performance, quality, and service as we work to achieve our mission.

We will encourage a culture where individuals feel free to express their opinions, engage in open, honest debate in the interest of seeking truth and building consensus.

We are committed to professional development of all of our peers and take seriously our responsibility to support, nurture, teach, and inspire each other.

PUBLIC INFORMATION/COMMUNICATIONS

Girls Inc. of Durham strives to inform and educate the general public regarding the strengths and needs of girls and young women.  The Girls Inc. of Durham adopts Girls Inc. National policy statements that express its values and convictions on issues that are considered critical to the health and well being of all girls.  These policies, along with the Girls Inc. Girls’ Bill of Rights form the foundation for our programs, advocacy, communication, and public education activities.

Girls Inc. will provide information that reflects and fosters these values and gives the public truthful, clear, and full disclosure of the organization’s programs, activities, finances, operating standards, and practices.

We will ensure that all confidential, privileged or nonpublic information is not disclosed inappropriately and will respect the privacy rights of all individuals.

PHILANTHROPY AND DONOR RIGHTS

To ensure that donors and prospective donors have full confidence in Girls Inc. of Durham to use donations effectively and for their intended purposes, Girls Inc. staff and volunteer leadership will:

  • Provide access to the organization’s financial statements upon request and publish annual reports;
  • Assure that all contributions are used for the purposes for which they are given;
  • Provide appropriate acknowledgement and recognition;
  • Assure all donations are handled with respect and confidentiality afforded by law, and upon request delete names from mailing lists that Girls Inc. of Durham may share;
  • Respond promptly and accurately to donor questions.

Girls Inc. staff and philanthropic volunteers will practice fundraising with integrity, honesty, and adherence to the absolute obligation to safeguard the public trust.

ACCOUNTABILITY

Girls Inc. of Durham is responsible to its stakeholders that include affiliates, board, donors, and others who have placed faith in our mission, support our goals and work on behalf and with girls and young women.  To uphold this trust we will:

  • Promote good stewardship of Girls Inc. resources;
  • Refrain from using organizational resources for non-Girls Inc. purposes;
  • Observe and comply with all laws and regulations affecting Girls Inc., staff, officers and board members;
  • Insure open and transparent reporting and fiscal accountability.

We will disclose fully the state of our organization, recognizing that power comes from a healthy evaluation of both our strengths and weaknesses, and uphold the highest standards of accountability.

CONFLICT OF INTEREST

At Girls Inc. of Durham we will avoid any conflict of interest or appearance of a conflict of interest.

We will avoid any activity with vendors, grantees, or others that would compromise decisions or the ability to effectively carry out the duties for which we are responsible or that would conflict with the best interest of Girls Inc.

All gifts, favours, fees or honoraria will be declared except for promotional items or items of nominal value.

We will avoid influencing the selection of staff, consultants and vendors solely on the basis of a personal relationship or nepotism (the favouring of relatives).

COMPLIANCE OFFICER

Any questions regarding the code, its interpretation or application should be directed to the Executive Director who is also the Chief Operating Officer (Compliance Officer), and in her or absence, the President of our Board.  If a staff member knows of a violation of the code, she or he should immediately report it to his or her department head or directly to the Executive Director (Compliance Officer).  Any department head receiving such a report must immediately advise the Executive Director, who will promptly investigate all alleged code violations.

Staff may also confidentially contact directly the Board Chair of the Fiscal Oversight Committee (Treasurer of the Board) to report accounting or other financial concerns.  A Board roster, listing Board committee chairpersons and their contact information, will be made available on our website.

Staff will not suffer retaliation in any form for reporting their concerns as described in the code.